Using a virtual assistant (VA) will help you to free up more time so you can focus on the more important tasks in your business or provide you with more time to spend with your family. Having a VA allows you to add productive hours to your day by delegating business or personal tasks to a VA.

Cost Savings when hiring a VA

Hiring a VA is much cheaper than hiring an administrator or a personal assistant for many different reasons such as:

  1. You do not need to worry about having office space or equipment for them to use as most VA’s work remotely from their home office.

  2. No employee health insurance

  3. Employee tax

  4. Sick and holiday pay

  5. Payroll

  6. HR cost

Benefits of hiring a VA

Virtual Assistants usually charge by the hour or use a retainer system, depending on your business requirements. So, the benefits of using a VA are:

  1. You only pay for the time spent on your tasks if you choose to use an hourly rate.

  2. A retainer is when you, secure time i.e. a number of hours per day, week, or month. This ensures if the VA gets fully booked your retainer hours are always secured

  3. By handing over your admin tasks to a VA allows you to manage your time more effectively and concentrate on other things such as growing your business of enjoying your personal life.

  4. A VA can simplify your life by taking away all your stresses and the clutter from your desk or inbox, by managing your email, diary, and files.

If you spend the time building a business relationship with your VA and she gains a good understanding of how your business works, you will come to realise that a VA can do more than just manage your admin. Your VA can play a valuable role in helping with the growth of your business, anticipating your needs whilst preventing issues from occurring. Virtual Assistants are experienced in their field and can provide you with valuable awareness which can be used within your business.

Why use a Virtual Assistant




  1. Always Provide Clear Instructions – Clear and Concise instructions. Providing an instruction or operation manual is a useful tool and will provide details to individual tasks, making it easy for your VA to follow. This may take up time in the beginning but will pay off, in the long run, reducing the number of mistakes made.

  2. Be Patient – When you first start working with a VA, give them one task at a time using clear instructions ensuring you are polite. Remember it may take time to become familiar with working with a VA.

  3. The Right Tools – Access to the right tools can be really useful and can speed up the communication process and training of the VA. Tools such as Evernote or Dropbox provides easy access to files. Screenr or Jing can be used to create online video tutorials for on the job training.

  4. Be Kind – Virtual Assistants are more likely to turn out good work if you treat them with respect and kindness.

  5. Overcommunicate – Scheduling daily meetings, document everything. Communicate with your VA and ask them if they have any issues. Ensure you break down the process, by investing the time to communicate at a high level and you’ll reap the benefits.

  6. Document All Your Processes – Keep a shared folder with notes outlining different processes, e.g., setting up blog posts and travel. Every time you allocate a new repeating task ask your VA to document it in the Dropbox for future reference. This way if you ever take on a new VA all your instructions are already recorded.

  7. Be Realistic – You can test your VA with different tasks to get an idea of what they are good at without being supervised. Please bear in mind there are practical limits to what a VA can do without ever seeing your business or meeting you.

Working Productively with a Virtual Assistant